Badges
2024 MagicCon Las Vegas
Exhibitor Manual
General Show Information
Shipping/Move-In & Move-Out
- Shipping Quick Facts
- Shipping Labels
- Advanced to Warehouse - Freight must be received at the advance warehouse between September 27 - October 18, 2024
- Show-Site - cannot arrive at show site prior to October 21, 2024
- Hand Carry Policy – Please see updated hand carry policy at LVCC for 2024.
Exhibitor Appointed Contractor
Deadline Monday, Sept 23, 2024 7:00PM EST
If you are using an EAC, you must complete the LVCC EAC Form and the Freeman EAC Form.
General Contractor – Fern
Advance Rate Deadline Friday, Sep 13, 2024 5:00PM PDT
If you need assistance with any Fern services please contact -
Karen Muro (Lead)
(800) 774-1251 ext. 8447
Call Center
(800) 774-1251 ext. 1
Las Vegas Convention Center
VENDOR FORMS AND DEADLINES
What to do and When to do It
Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.
Note the DEADLINE DATES - completing these early can save you up to 30%
Fern Expo is the Official General Contractor of the MagicCon Las Vegas and will maintain an Exhibitor Service Center during set-p, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.
Notice To Exhibitors Regarding Non-Official Contractors
The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.
Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.
Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.
Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. to gain access to the Show Floor.
General questions?
Audio Visual
Official Contractor:
Reaction AV
Discount Date:
October 4, 2024
Catering
Official Contractor:
Sodexo
Discount Date:
September 25, 2024
Computers/Office Equipment
Official Contractor:
Reaction AV
Discount Date:
October 4, 2024
Electrical
Official Contractor:
Freeman Electrical
Discount Date:
September 25, 2024
Exhibitor Insurance
Official Contractor:
John Buttine, Inc.
Discount Date:
N/A
Internet/Technology Services
Official Contractor:
Cox
Discount Date:
September 24, 2024
Fern Services
Friday, Sep 13, 2024 5:00PM PDT
Click “Fern Services Forms” above to access forms for the services listed below:
- Booth Cleaning/Porter Service
- Carpet
- Display Cases
- Domestic Shipping
- Electric – General & 24 Hour
- Furnishings – Chairs/Tables
- General Contractor
- Hanging Signs/Rigging
- Installation/Dismantling
- Labor
- Material Handling
- Plumbing
- Rental Exhibits
- Show Site Storage
- Signs & Accessories
Notice to Exhibitors Regarding Non-Official Contractors
The companies listed above have been appointed as the only Official Contractors providing the stated services for MAGICCON LAS VEGAS. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an Official Contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.
If you are considering the services of a non-official contractor, watch out for the following: hidden charges for material handling, labor and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.
Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.